Organizations with hundreds or thousands of assets need a way to manage them all in one place. What’s more, they typically want to schedule maintenance, track capital projects and reduce energy use without having to install multiple software systems. That’s where an integrated workplace management system (IWMS) comes in. But what is IWMS software, anyway?
IWMS helps organizations maximize the usefulness of all resources and assets within an integrated software platform where information can be shared…
What Is IWMS Software?
In 2004, Gartner coined the term “integrated workplace management software” to describe an enterprise suite that includes five components:
- 1. Real Estate and Lease Management: Used to manage the real estate assets of a corporation, from acquisition to disposal. This includes lease accounting, planning, request for proposal (RFP) management and tax management.
- 2. Facilities and Space Management: Just like facilities software, this application helps optimize the use of facility space. Users can manage physical spaces within buildings, manage employees and book and schedule rooms. It can also integrate with CAD files and building information modeling software.
- 3. Maintenance Management: Similar to a stand-alone maintenance management system (CMMS), this application is used to schedule preventive maintenance tasks, create work orders, establish predictive maintenance processes, manage spare parts inventory and manage equipment and machinery with asset profiles.
- 4. Environmental Sustainability: Allows users to measure energy usage, track energy-related costs and identify areas of energy waste. This application can often integrate with building management or building automation systems allow users to centrally control various systems throughout a facility, such as air conditioning, lighting or ventilation. to establish benchmarks and analyze energy use.
- 5. Capital Project Management: This application helps with the planning and execution of new building projects or remodels (e.g., new construction or an expansion in an existing office building). It includes functionality for planning, bidding, document management and financial accounting.
These tools are integrated and housed within the same platform, all drawing from the same data. Thus, the greatest benefit of an IWMS is the coordination of all the above activities, says David Karpook, a strategic business consultant with Planon (provider of the Planon Universe IWMS)…