FM:Systems & Planon can help universities optimize their space

FM:Systems: Universities Should Treat Their Space as a Strategic Asset

When it comes to talking about cost reduction in terms of space on university campuses, we really need to focus on two primary elements that can provide us with opportunities for reducing costs. The first strategy is to maximize the capacity of your existing space portfolio, and second would be increasing the utilization of the spaces that you already have in your physical space inventory.

  • Maximize the capacity of your existing space: The most common and simplest method of affecting capacity is to use a different method of arranging the spaces you currently have. This could be as easy as rearranging the existing furniture, supplementing it, or removing some to convert it from, for instance, classroom style to theatre seating…
  • Analyze the utilization of your existing space: A second approach can happen when you begin to analyze the utilization of your existing space, and plan for and schedule how you will increase the utilization of all your spaces, by maximizing the amount of time that they are used on a daily basis…

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Planon: Avoid Investing Blindly in Building Expansion

Universities often struggle to absorb the intake of new students, partly because of a drastic shortage of teaching space. At least, this is the picture universities themselves paint. However, is this really the case? Or could the problem be eased significantly by optimising the occupancy of the available space and facilities? In practice, a real estate manager or building owner can resolve three problems by making the best possible use of space.

  • 1. Inefficient occupancy of areas: Many organisations share the same challenge as universities – they need more space. An interesting fact in itself, because in many cases, they may have enough floor space without actually realising it. It could be that space just hasn’t been used efficiently…
  • 2. Wasting company resources: When a real estate manager or building owner has clear insight into the occupancy of areas, he might then decide that he needs to either expand his existing premises or invest in new real estate. That investment could be substantial and incur a long lead time…
  • 3. Improving the user experience: A third point is the user experience, as this can also benefit from space optimisation. Let’s stay with the example of universities. Frustration may set in when students and teachers have to spend considerable time looking for a free workplace or when they encounter double-booked meeting rooms…

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