IV96787: Retiring contract does not retire change orders or invoices


If you try to retire a contract that has a change order or invoice, the system should consider it, provide some logic to it, and/or provide a notification that you can’t retire it. The same should apply when you try to retire a change order that has other change orders or invoices associated to it.

The standard contract record that is in a Completed state cannot be retired if it has pending standard contract change orders or contract invoices associated to it. (The expectation was that the associated records would also be retired, or if not, a notification stating that they would not be retired.) Moving forward, the issue has been resolved by displaying an Attention message to the user that the standard contract cannot be retired because of the pending change orders or contract invoices. Also, the Retire and Delete actions on the change order form have been removed, so the user will not be able to retire the change order.

[Admin: This post is related to the 10.24.15 post about the behavior of contracts and change orders. To see other related posts, use the Change Orders tag.]

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IV96536: Revising contract causes double-posted cost amount


After revising and reissuing a standard contract, the cost amount becomes cumulative against the budget.

As a temporary fix, do not revise the contract. Instead, post a change order to the contract. We needed to set the reverse transaction to “true” for 3 workflows. Moving forward, for capital projects, the standard contract will no longer double-post values after revising.

[Admin: To see other related posts, use the Costs tag or Change Orders tag.]

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IV93632: Report query “Project Schedule Variance” fails


The report query “triCapitalProjectFact – GUI Metric – Current Program Filter – Project Schedule Variance” fails when the drop-down menu selection for “Change Order to Budget” is made. A MID error is displayed and the only way to make it work is to click “Restore Defaults”.

The metric report “triCapitalProjectFact – GUI Metric – Current Program Filter – Change Order to Budget” had a bad “Group By” sequence. We needed to save the “Group By” order.

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How long does it take to migrate 3000 projects into TRIRIGA?


We are in a process of implementing Capital Projects and were wondering if we can get some timelines from any of your previous data migration experiences. We have a system setup based on the Performance Best Practices document, advanced infrastructure, with a total of 4 GB JVM. So, approximately how long will it take for me to migrate the following into TRIRIGA?

  • (a) 3000 Capital Projects with 200+ cost codes per project, multiple bids per project, change orders.
  • (b) 500 Projects with 200+ cost codes per project, multiple bids per project, change orders.

I understand it’s difficult to gauge, but we’d like just a ballpark timeline. Any number or timelines will be of great help.

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Understanding the behavior of contracts and change orders


I was working in a capital project, executing several standard contracts to generate some budgetary values at the project budget level. As part of the procurement lifecycle, I wanted to execute some change orders to show how those dollars are represented at the budget level. When selecting the Find action on the Change Order form, I noted that I didn’t have as many contracts to select from as I had created overall.

As designed, the relationship between contracts and change orders requires that the contract be in a Completed state before a change order can be applied. In essence, both parties must agree to the original value of the contract amount before any changes can be executed. Some of the contracts were not in a Completed state. Ensure that any contract that you want to apply change orders to, has moved to a Completed state prior to executing change orders for it.

[Admin: This post is related to the 06.15.17 post about APAR IV96787 where retiring a contract does not retire change orders or invoices. To see other related posts, use the Change Orders tag.]

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