Axxerion: Connecting IWMS and CMMS to Human Resources Systems


Axxerion Integration with the Workday HR System

By Mehdi Khalvati

With Axxerion’s out-of-the-box and API integrations connecting your IWMS and CMMS to an HR system like Workday is both easy and effective. Axxerion implementation specialists specifically configure the Workday integration into the IWMS/CMMS according to each company’s needs. This eliminates the tedious manual processes of dual data entry into separate systems.

Further, it allows for streamlined tasks between facilities and HR departments, and decisions are made based on current and accurate shared information. While there are many different ways Axxerion can configure this HR integration for its users, here are some specific features of the IWMS/CMMS integration with Workday:

  • Workday File Imports
  • Employee Onboarding and Offboarding
  • Roles and System Access
  • Single Sign-On (SSO)
  • Floor Plan View
  • Employee Moves
  • Tracking Occupancy
  • Work Orders and Timesheets
  • Collaboration and Space Planning

In addition to Workday, Axxerion’s powerful and flexible IWMS and CMMS solutions offer many different integrations… The system also offers seamless transitions from:

  • Accruent
  • IBM Maximo
  • IBM TRIRIGA
  • Trimble Manhattan
  • Yardi
  • And more!

[Admin: This post is related to the 08.17.20 post by Axxerion about IWMS+, and the 08.01.16 post about the CAFM, CMMS, EAM, and IWMS competitors of IBM TRIRIGA. To see other related posts, use the Axxerion tag.]

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Axxerion: What is IWMS+?


IWMS+: Optimizing Room Reservation Systems

By Mehdi Khalvati

The rise of IoT technology has encouraged many companies to augment their integrated workplace management systems (IWMS) with IoT sensor technology. This win-win combination – referred to as an IWMS+ system in this article – can be a very smart financial and operational decision for your business workplace

IWMS+: At the Intersection of IWMS and IoT

IWMS+ technology integrates traditional IWMS software with IoT sensor capabilities. By working in conjunction with each other, the IWMS software is able to function in smarter ways, while the Smart Building monitoring system can be adapted to optimize workplace productivity and efficiency. Further, an IWMS+ solution is able to obtain, consolidate and analyze a rich body of IoT sensor and BIM data, allowing for high-quality, live data that could not be accessed through just one of these systems.

Smart Room Reservations with IWMS+

An IWMS+ system can augment many different workplace management functions. One of these areas is room reservations. With a traditional IWMS system, building users can reserve a room or desk for a specific amount of time. Other reservation features with a traditional IWMS include: requesting equipment or services in conjunction with the room reservation, automating setup and cleanup pre-and-post meetings, receiving check-in and booking confirmation, and having access to different types of booking touch points (mobile, kiosk, desktop).

On the other hand, a Smart Room Reservation system combines IWMS features with IoT sensor capabilities to incorporate space utilization data in addition to traditional reservation offerings. Let’s look at three different specialized offerings from an IWMS+ Smart Room Reservation system…

[Admin: This post is related to the 08.01.16 post about the CAFM, CMMS, EAM, and IWMS competitors of IBM TRIRIGA, and the 08.22.17 post by Verdantix about IWMS competition intensifying. To see other related posts, use the IWMS 2.0 tag.]

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Verdantix: Accruent to be acquired by Fortive for whopping $2 billion


On July 31, 2018, industrial technology solutions giant Fortive announced that it has entered into an agreement to acquire Accruent, a real estate and facilities management software provider, from private equity firm Genstar Capital. Fortive will pay $2 billion in cash and expects Accruent to generate revenues of $270 million in 2018. This will come from its suite of software products used by Accruent’s 10,000 customers. Upon completion of the acquisition, Accruent will become part of Fortive’s portfolio of Field Services solutions alongside other brands such as Fluke, Gordian (RSMeans), and Industrial Scientific. Verdantix finds this is the biggest deal to date in the $4.9 billion market for real estate and building management software, which we define further in our recent report

What does the deal mean for the broader real estate and building management software market? The deal shows the market is consolidating at a rapid rate. The largest real estate software vendors MRI, RealPage and Yardi have been locked in an arms race of acquisitions to further bolster their scale. Meanwhile, IWMS vendor Planon has pursued targeted acquisitions to support international expansion. This latest deal also highlights the emerging push by software vendors to make greater linkages between software used during the construction and operational phases of buildings. Witness Elecosoft, a construction software provider, acquiring Shire Systems, a CMMS vendor, to offer the construction firms and property investors it engages with a maintenance management solution…

[Admin: This post is related to the 08.01.16 post about CAFM, CMMS, EAM, and IWMS competitors. To see other related posts, use the Verdantix tag or Accruent tag.]

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ValuD: Can you perform condition-based maintenance with TRIRIGA?


Applying condition-based maintenance with IBM TRIRIGA helps to assess a facility’s or an asset’s performance, capture its lifecycle costs, and to identify necessary repairs and replacements. An integrated set of performance metrics of a facility’s condition is needed to predict when to repurpose, or renovate structures.

Building operations and maintenance managers are primarily responsible for assessing the condition of building components like roofs, air conditioning, walls, electrical, and communications. Forecasting facility conditions and predicting repairs before failure occurs, results in cost reduction. IBM TRIRIGA automates demand and preventive maintenance services to reduce the cost of maintenance operations.

TRIRIGA’s facilities and operations manager is an intense CMMS that enables organizations to manage their building assets and facilities over their lifecycle in order to reduce maintenance expenses. It provides condition-based facility assessments that help you to prioritize the areas for capital improvement and assists you in extending the life of your facilities and facility assets.

Condition-based maintenance features of IBM TRIRIGA

  • Improves the value and environmental performance of facility assets through the capture and classification of facility, building system and asset deficiencies…
  • Evaluates the required investment, energy and operating cost savings, and return on investment of each opportunity…
  • Automates the generation of work requests and capital projects to manage the remediation of deficiencies or implementation of environmental opportunities…

[Admin: This post is related to the 03.30.15 post about facility condition assessments (FCA). To see other related posts, use the ValuD tag.]

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Verdantix: 83% firms used energy management to optimize assets


According to the 2016 Verdantix annual survey of 250 energy and facility decision-makers, 17% of firms continue to separate energy and asset management processes, 58% use energy management to inform asset management, while the remaining 25% of firms have fully integrated energy and asset management…

The landscape of vendors providing solutions for improved asset management is broad and highly competitive. Firms range from integrated workplace management system (IWMS) providers such as Accruent, iOffice, Planon, Qube, and Trimble Manhattan; to computerized maintenance management system (CMMS) providers, such as Dude Solutions and eMaint; to building energy management software providers, such as Envizi, Schneider Electric, and Siemens; and smart building platforms, like Switch Automation. The next five years will see an increased emphasis on partnerships as vendors seek to provide additional value add capabilities including advanced analytics and enhanced data capture functionalities

[Admin: This post is related to the 08.01.16 post about the competitors of IBM TRIRIGA. To see other related posts, use the Verdantix tag.]

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Smart buildings success includes dashboards and data analytics


The past few years have seen a surge of products and options that facility managers can use to examine, analyze, predict, and improve building performance and reduce energy costs. But connecting the dots in an increasingly complex web — the Building Internet of Things — often takes serious consideration, practical attention to budgets, and resolute effort.

Many organizations currently collect data, but want to use that data more effectively. This is the case for Texas Christian University. The university does a lot of data collection and monitoring but not a lot of data analytics, reports Chris Honkomp, assistant vice chancellor for facilities. “We have that on our list of issues to address in the next year, but are focused on installation of a new maintenance management system right now, and will address analytics as a part of this process.”

Many organizations have been collecting data for years, but as prices on the software that aggregates and trends these information points comes down, more facility managers are buying into data analytics of one sort or another. Just how far any specific organization has gone depends on a range of factors, including expertise, staffing levels, available data, time, and of course budget. A look at three facility organizations shows the range of current practices and challenges…

[Admin: To see other related posts, use the Smart Buildings tag.]

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Who are some CAFM, CMMS, EAM, & IWMS competitors of IBM TRIRIGA?


As a member of the IBM TRIRIGA software development team, it’s easy to get so occupied and busy within the isolated “bubble” of TRIRIGA, its partners, and its customers, that there’s no time or energy to wonder about our competitors outside the TRIRIGA community. Luckily, I recently found a few moments to perform a few Google searches for “TRIRIGA competitors” to see what’s out there for myself.

Here’s what I found. This might be ordinary to sales and marketing folks, but for developers like me, I found it enlightening. Not only 9 direct competitors with an Integrated Workplace Management System (IWMS), but also 13 other competitors offering Computer Aided Facilities Management (CAFM), Computerized Maintenance Management Software (CMMS), Enterprise Asset Management (EAM), Software as a Service (SaaS), and other solutions. There are probably more. But for now, enjoy!

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What is IWMS software?


Organizations with hundreds or thousands of assets need a way to manage them all in one place. What’s more, they typically want to schedule maintenance, track capital projects and reduce energy use without having to install multiple software systems. That’s where an integrated workplace management system (IWMS) comes in. But what is IWMS software, anyway?

IWMS helps organizations maximize the usefulness of all resources and assets within an integrated software platform where information can be shared…

What Is IWMS Software?

In 2004, Gartner coined the term “integrated workplace management software” to describe an enterprise suite that includes five components:

  • 1. Real Estate and Lease Management: Used to manage the real estate assets of a corporation, from acquisition to disposal. This includes lease accounting, planning, request for proposal (RFP) management and tax management.
  • 2. Facilities and Space Management: Just like facilities software, this application helps optimize the use of facility space. Users can manage physical spaces within buildings, manage employees and book and schedule rooms. It can also integrate with CAD files and building information modeling software.
  • 3. Maintenance Management: Similar to a stand-alone maintenance management system (CMMS), this application is used to schedule preventive maintenance tasks, create work orders, establish predictive maintenance processes, manage spare parts inventory and manage equipment and machinery with asset profiles.
  • 4. Environmental Sustainability: Allows users to measure energy usage, track energy-related costs and identify areas of energy waste. This application can often integrate with building management or building automation systems allow users to centrally control various systems throughout a facility, such as air conditioning, lighting or ventilation. to establish benchmarks and analyze energy use.
  • 5. Capital Project Management: This application helps with the planning and execution of new building projects or remodels (e.g., new construction or an expansion in an existing office building). It includes functionality for planning, bidding, document management and financial accounting.

These tools are integrated and housed within the same platform, all drawing from the same data. Thus, the greatest benefit of an IWMS is the coordination of all the above activities, says David Karpook, a strategic business consultant with Planon (provider of the Planon Universe IWMS)…

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Five best practices for capital planning


Many breakdowns can occur in updating facilities and equipment data. If work orders are not entered in a timely fashion then the data is almost obsolete and lacks the ability to be used to successfully forecast future expenditures. Many schools have addressed this by implementing a computerized maintenance management system solution, or CMMS, that can integrate day-to-day operations with capital forecasting and planning. And while good capital forecasting software provides valuable insight and support, it requires adherence to essential best practices.

  • 1. Prepare inputs carefully. We all know that data generates more data, and the quality of what goes in affects the quality of what comes out…
  • 2. Integrate the data. Integrating day-to-day and work order data into the master plan is key…
  • 3. Preventive maintenance. As the old adage goes, an ounce of prevention is worth a pound of cure; so it goes with preventive maintenance…
  • 4. Reinvest to prevent a backlog. Industry standards advise reinvesting 2% of the current replacement value of an item annually to keep from having a backlog of work orders…
  • 5. Engage stakeholders. In creating a capital plan, it is imperative that the community be engaged early and often…

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