Serraview: 8 Workplace statistics make you rethink space planning


What we think of as the “traditional office” (clusters of cubicles in the center of a space, surrounded by private offices around the perimeter) is going away — about 70% of US offices have some type of “open office” design.

Companies are starting to go beyond just workplace space planning by investing in healthy building features and looking for ways to provide more choice and autonomy to their employees, but why? Are these strategies actually working, or are they just following trends? Is it worth it to redesign your office layout and make dramatic changes to how your employees work?

Let’s dig into some statistics that shed some light on how the workspace impacts the employee experience and what that might mean for your company:

  • Innovative companies are 5 times more likely to have workplaces that prioritize individual and group workspace…
  • 69% of businesses that implemented healthy building features reported improvements in employee satisfaction and engagement…
  • People are 12% more likely to report being happy with their job when they have freedom and autonomy in their work environment…
  • 37% of job candidates will accept a job with a lower salary if the company offers appealing culture, workplace facilities and technology…
  • 42.5% of the global workforce will be mobile employees by 2022…
  • 85% of respondents in a CBRE survey expect to see increase in mobility in the workplace through activity-based workplaces…
  • 70% of employees age 16-44 say they want to be more mobile at work…
  • 30% of energy used in a commercial building is wasted

[Admin: This post is related to the 05.17.16 post about the use of meeting rooms (and collaborative overload), the 11.01.17 post by FacilitiesNet about the inefficient use of office space, and the 06.01.18 post by FM:Systems about the employee-centric workplace. To see other related posts, use the Workplace tag.]

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FM:Systems: Do you understand the need for a Revit facilities model?


Revit models constructed for the purposes of fabrication, coordination and as-built conditions are typically not going to function well in a facilities environment if they are used “as is.” It’s important for AEC service providers and consultants to understand their customer needs. Chuck Mies from Autodesk sums this up best by posing the following three questions that you should be asking a building owner if they intend to use a Revit model for facilities management:

  • Who on the facilities team is going to use the data?
  • What data is going to be collected during the AEC process for future FM purposes, and how?
  • How will it be maintained once operations begin?

By asking these questions and engaging a building owner you can have greater confidence that a Revit model turned over for the purposes of FM will be more successful and actually used during operations. I also recommend that you ask your customer to really think about what data is critical and who in their facilities team will be responsible for maintaining the information once the model is turned over. This will ensure that you don’t over model or provide excessive detail in equipment families that are not critical and will be difficult for a facilities team to maintain…

[Admin: To see other related posts, use the BIM tag or Revit tag.]

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Verdantix: IWMS vendors extend reservations with digital signage


IWMS (Integrated Workplace Management System) vendors continue to launch a flurry of new products aimed at helping employees better navigate workplaces and book space. Some of the latest product releases make interactive kiosks and touch screens central to the proposition – providing employees tools that can be easily accessed while moving through buildings.

Witness FM:Systems launching bookMe in October 2017 which enables employees to use digital signage and mobile apps to find and reserve space, and Trimble launching LiveSign Pro Touch Panels in November 2017 powered by Manhattan software, enabling the convenient booking of space. Other IWMS vendors such as ARCHIBUS and Planon also make their reservation solutions on touchscreens.

What is interesting about these emerging digital signage solutions is the focus on engaging employees beyond the desktop. This is a different mindset to what’s occurred historically, when many IWMS applications were designed for desktops with mobile apps added later. Why is that important? It allows for solutions that are designed to be used by employees on-the-go, with a very specific specification around engaging building users with simple and intuitive user interfaces…

[Admin: This post is related to the 10.31.17 post about FM:Interact bookME. To see other related posts, use the Verdantix tag, FM:Systems tag or Mobile tag.]

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FM:Systems: The Power of the Mobile Employee


Announcing the launch of FM:Interact bookME

We recently launched bookME, interactive digital signage that is placed outside of meeting rooms that gives employees the ability to reserve conference room space on the fly. bookME extends the functionality of FM:Interact’s industry leading Space Management solution to the entire organization by enabling employees to view room availability and reserve spaces with a user-friendly mobile interface. It was great to see the interest around bookME throughout the show firsthand.

Flexible Workspace for the Mobile Employee

Almost every conversation I had tied back into how mobile today’s employees are and how organizations are in need of a solution that will support today’s new approaches to working, including the requirements for flexible workspace, the ability to quickly support cross-functional teams and collaborative areas that break away from the traditional practice of one employee assigned to one workstation.

FM:Systems Space Reservation module supports these new ways of working and allows organizations to provide their employees with the flexibility of reserving as-needed space when they need it — whether it be reserving a workstation for the day, a meeting space with specific amenities, or walking up to and reserving a conference room on-the-fly for an ad-hoc meeting. The configurability of our product allows organizations to meet these rapidly changing demands and help them realize new business value — all while providing their employees with a flexible workplace…

[Admin: To see other related posts, use the FM:Systems tag or Mobile tag.]

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Planon: Can IWMS and BIM become your organization’s library?


Integration with BIM

Wouldn’t it be great if software supported the total lifecycle of all your buildings? Can it be your organisation’s memory? Going deeper still, wouldn’t it be beneficial to ensure that all the materials in a building were being used to their full potential and were a valuable part of this lifecycle – an initiative that the Dutch institution Madaster advocates?

An important piece of the puzzle to realise this vision would be to integrate Building Information Modelling (BIM) information with, on the one side, the daily user processes of an IWMS, and on the other side, all of the changes in your buildings, spaces and installations, available in BIM. It will become possible to access the memory of the organisation at any time: find which malfunction happened at which installation in which room, reported by a certain user, fixed by a service provider who was part of a service contract at that time…

[Admin: This post is related to the 09.28.17 article by FM:Systems about the cost of interoperability. To see other related posts, use the BIM tag.]

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FM:Systems: IWMS market leader in 2017 Green Quadrant report


FM:Systems was recognized as a leader by Verdantix in their 2017 Green Quadrant Analysis for IWMS. As a leading provider of Integrated Workplace Management Systems (IWMS) and Computer-Aided Facility Management (CAFM) software, FM:Systems differentiates its comprehensive solution with best-in-class capabilities for space optimization. FM:Systems garnered high remarks in its breadth of functionality in addition to its best-in-class capabilities for space optimization…

Verdantix awarded FM:Systems multiple perfect scores of 3.0/3.0 for the Scenario Planning module, Move Management module, and for space utilization data collection and analysis. FM:Systems is positioned as a leader in the industry, integrating scenario planning and real-time monitoring of space utilization with various sensors, such as heat and 3D people sensing cameras. These capabilities address the most urgent challenges in optimizing facility and real-estate resources.

“Our placement in the 2017 Green Quadrant for IWMS is a strong confirmation that we’re growing in the right direction,” says FM:Systems President Kurt von Koch. “Our customers’ success has always been the driving force behind FM:Interact, and we’re pleased to know that our commitment to our customers is being recognized and reflected by the industry, particularly in an industry that is so rapidly changing.”

[Admin: To see other related posts, use the FM:Systems tag or Verdantix tag.]

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Verdantix: Three takeaways for IWMS buyers in 2017 and beyond


The Verdantix benchmark of Integrated Workplace Management Systems (IWMS) has been released following a six-month research process. The benchmark assesses 14 vendors and their platforms on 71 criteria spanning real estate portfolio management through to maintenance management and 40 criteria relating to vendor success factors such as number of deployments and product strategy.

As part of the research, Verdantix interviewed a panel of 19 real estate and facilities management directors who select, implement and use software. What are the key takeaways for customers looking to invest in real estate and facilities management applications or to rationalize real estate IT with an IWMS platform?

Firstly, buyers looking to replace a roster of legacy and outdated systems with an IWMS have lots of choices. In our benchmark, seven vendors made it into the Leaders’ Quadrant: Accruent, ARCHIBUS, FM:Systems, IBM (TRIRIGA), MCS Solutions, Planon and Trimble (Manhattan), as they demonstrated an excellent breadth of functionality and strong market momentum…

[Admin: This post is related to the 08.01.16 post about the competitors of IBM TRIRIGA, and the 08.22.17 post by Verdantix about IWMS competition intensifying. To see other related posts, use the Verdantix tag.]

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