Joining the IBM TRIRIGA UKI user group community (May 2017)


Meeting: Tuesday, May 9, 2017, 9:30 AM to 03:15 PM (London)

The next IBM TRIRIGA UK & Ireland (UKI) User Group meeting is coming up on Tuesday, May 9, 2017! Save the date with these agenda and registration links.

Once again, it will be at the IBM Southbank offices (although the User Group committee is hoping to spread their wings for the autumn meeting). In a big step forward, we will be joining up with our colleagues at the Maximo User Group for the keynote address. Bringing the two groups together will allow us to share a high-profile keynote speaker, and then break out into our own sessions for both TRIRIGA and Maximo. Of course, you then have a great opportunity to mingle with the Maximo delegates over coffee and lunch.

So, are you a TRIRIGA user or partner in the UK or Ireland? Not a member of the IBM TRIRIGA UKI User Group Community yet? It’s easy to join this great community here. Here are some of the benefits to joining the IBM TRIRIGA UKI User Group:

  • Access to the latest product information from IBM
  • Face-to-face user group meetings
  • Networking with like-minded professionals

The User Group committee will be trying something fresh, namely one breakout stream will be a Q&A around WebSphere. Designed more for technical support staff, this will be a chance to meet an expert and raise your questions in an informal environment. There will be a newsletter sent out soon. So, why not register now and get further details in the newsletter? We hope you will join this great community and hope to see you at the meeting in Southbank on May 9th!

[Admin: This post is related to the 11.08.16 post about the November 2016 meeting, and the 11.20.15 post about the December 2015 meeting, and the 02.06.15 post about exploring the TRIRIGA user group community.]

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Why does Outlook add-in connect to server when opening meeting?


When opening any meeting in the Microsoft Outlook calendar, the TRIRIGA Reserve Outlook add-in will connect to the TRIRIGA server and send a small package.

This happens regardless of whether the meeting was created with the TRIRIGA add-in or not. When opening an appointment (which has no participants, in contrast to a meeting), there is no connection to the TRIRIGA server. It can be reproduced by opening Fiddler, opening Outlook, and then opening any item in the calendar that has participants (i.e. a meeting).

The consequence of this is that a session is opened for the user on the TRIRIGA server, taking up capacity on the server, thereby reducing the number of real users that the system can support. Has anyone else noticed this behavior? Can it be changed through configuration?

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FM:Systems & Planon can help universities optimize their space


FM:Systems: Universities Should Treat Their Space as a Strategic Asset

When it comes to talking about cost reduction in terms of space on university campuses, we really need to focus on two primary elements that can provide us with opportunities for reducing costs. The first strategy is to maximize the capacity of your existing space portfolio, and second would be increasing the utilization of the spaces that you already have in your physical space inventory.

  • Maximize the capacity of your existing space: The most common and simplest method of affecting capacity is to use a different method of arranging the spaces you currently have. This could be as easy as rearranging the existing furniture, supplementing it, or removing some to convert it from, for instance, classroom style to theatre seating…
  • Analyze the utilization of your existing space: A second approach can happen when you begin to analyze the utilization of your existing space, and plan for and schedule how you will increase the utilization of all your spaces, by maximizing the amount of time that they are used on a daily basis…

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Planon: Avoid Investing Blindly in Building Expansion

Universities often struggle to absorb the intake of new students, partly because of a drastic shortage of teaching space. At least, this is the picture universities themselves paint. However, is this really the case? Or could the problem be eased significantly by optimising the occupancy of the available space and facilities? In practice, a real estate manager or building owner can resolve three problems by making the best possible use of space.

  • 1. Inefficient occupancy of areas: Many organisations share the same challenge as universities – they need more space. An interesting fact in itself, because in many cases, they may have enough floor space without actually realising it. It could be that space just hasn’t been used efficiently…
  • 2. Wasting company resources: When a real estate manager or building owner has clear insight into the occupancy of areas, he might then decide that he needs to either expand his existing premises or invest in new real estate. That investment could be substantial and incur a long lead time…
  • 3. Improving the user experience: A third point is the user experience, as this can also benefit from space optimisation. Let’s stay with the example of universities. Frustration may set in when students and teachers have to spend considerable time looking for a free workplace or when they encounter double-booked meeting rooms…

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Joining the IBM TRIRIGA UK user group community (Nov 2016)


Meeting: Tuesday, November 29, 2016, 10:30 AM to 02:30 PM (London)

Are you a TRIRIGA user or partner in the UK? Not a member of the IBM TRIRIGA UK User Group community yet? It’s easy to join this great community here. Why should I join this community, you may wonder? Well, the purpose of this group is to share information and experiences, to leverage our position with IBM, and to facilitate communication with IBM. Here are some of the benefits to joining the IBM TRIRIGA UK User Group:

  • Access to the latest product information from IBM
  • Face-to-face user group meetings
  • Networking with like-minded professionals

There is a user group meeting coming up on Tuesday, November 29, 2016 at the IBM Southbank offices. The agenda includes a case study by Marks & Spencer, the TRIRIGA roadmap, and other sessions you don’t want to miss! The link to register and view the full agenda is here. We hope you will join this great community and hope to see you at the meeting in Southbank on the 29th!

[Admin: This post is related to the 11.20.15 post about the December 2015 meeting.]

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NFMT conference and exhibition returns to Las Vegas in 2016


From: Best FM Education Returns To Las Vegas, FacilitiesNet

Join us at NFMT Vegas 2016 for the facility management industry’s premier West Coast event

Conference: November 1-2, 2016, Mirage Events Center, Las Vegas

After meeting last year on the East Coast, Building Operating Management’s National Facilities Management & Technology Conference and Exhibition returns to Las Vegas. The facility management industry’s premiere West Coast educational event is back at the Mirage Events Center with more than 70 educational sessions, bonus in-depth workshops, and more than 60,000 square feet of new products and solutions on display.

Learn, interact, and gain essential insight from others’ experiences. NFMT Vegas delivers 70 educational sessions over two days, covering seven tracks designed with building owners, facility managers, and maintenance department problem-solvers in mind. Session tracks include Safety, Energy, Technology, Maintenance, Building Automation, Sustainability, and — new to Las Vegas — the Building Internet of Things (IoT)…

The new Building IoT track covers all aspects of how the Internet, wireless control, cloud computing, and other technologies are affecting how FMs do their jobs. Corporate information technology vendor Cisco presents on the digitization of building systems, while other presenters delve into the increasingly important topics of Big Data analytics, building information modeling (BIM), and the ways IoT is changing lighting choices…

The NFMT Las Vegas exhibit hall also has main-stage presentations to complement the many exhibits, demonstrations, and hands-on displays of products and solutions… While the conference sessions and exhibition are free to attend (Nov. 1-2), the four-hour workshops on Monday, Oct. 31, require an additional fee… For free registration or for more information on sessions and workshops, go to www.nfmt.com/vegas.

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Are you interested in presenting at TRIMAX 2016 in October?


We are currently seeking customers who are willing to share their TRIRIGA or Maximo experience. If your organization has a use case that you would like to present to the TRIMax community, please consider submitting a nomination for a session presenter role. Here are the nomination requirements:

  • Presentation Title: Draft is fine
  • Abstract: 200 words maximum
  • Biography: 100 words maximum

The deadline to submit your TRIMax abstracts has been extended to Friday, June 10. Nominations should be sent to Tina Scott (tinas@us.ibm.com) no later than Friday, June 10 at 5:00 pm Eastern Time. Let us know if you have any questions. We look forward to seeing you at TRIMax 2016!

TRIMax User Group is the only combined TRIRIGA and Maximo User Group. This conference provides a forum where participants can share knowledge and learn from other TRIRIGA and Maximo clients, business partners, and IBMers. Attendees can expect to hear client use cases along with product updates and roadmap sessions. Additionally, many of IBM’s valued partners will be available to discuss how to maximize your investment in these solutions.

Last year, we had nearly 350 attendees, over 46 presentations of product and technical information, customer panels and use cases, and business partner presentations. This year, we’re expecting 500+ attendees, with even more presentations, to be run in several tracks, plus certification and training options. Make sure you block your calendar and look for more information soon. Please visit the TRIMax User Group website for additional details. Contact Liz Ruana (Liz.Ruana@trmnet.com) or Tina Scott (tinas@us.ibm.com) with any questions.

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[Admin: This post is related to the 03.14.16 post about TRIMAX 2016 on October 26-28 at the Crystal Gateway Marriott in Arlington, Virginia.]

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Use of meeting rooms is rising according to Futuresource


Despite a forecast growth in the number of employees working from home and the rising usage of remote conferencing platforms that allow meetings to take place outside of dedicated spaces, over 20% of companies expect to add additional meeting rooms in the coming years, according to a new study from Futuresource Consulting…

Futuresource interviewed both corporate AV purchasers and meeting room users in France, Germany, the U.K., and the U.S. about their spending on, and use of, meeting spaces. The report highlights that nearly 50% of employees note their average weekly use of meeting rooms has increased in the last two years, while the total addressable meeting room market (TAM) exceeds 5 million rooms in both the Western European and North American markets…

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[Admin: As a thought-provoking counterpoint, the Harvard Business Review explored the risks of burnout and turnover from over-collaboration.]

Collaborative Overload

In the latest issue of The Harvard Business Review [Jan-Feb 2016], a team of researchers argue that a steady increase in collaborative work is undermining organizations’ performance. Across industries, they say, the most knowledgeable and helpful employees are barraged by requests from coworkers throughout the company until eventually they burn out and quit…

One of the most compelling data points is a graph featured in The Harvard Business Review article, based on data the authors collected from leaders across 20 organizations. According to their findings, the more colleagues who considered the person an effective source of information and the more colleagues who wanted greater access to that person, the less engaged that person was at work…

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