How do you track time for off-stage work without a work task?


I’m looking for some information on how others have addressed the tracking of activities like meetings, training, and other off-stage activities without recording this time against a standing open work task?

[Admin: To see other related posts, use the Work Tasks tag.]

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Serraview: Wayfinding is essential for increasing work productivity


Instead of trying to increase productivity and engagement with supplemental tactics, progressive corporations are introducing wayfinding solutions to alleviate daily headaches for employees. Wayfinding is the leveraging of integrated building technologies to deliver employees real-time visibility into the availability of high demand resources, such as conference rooms, desks, and even colleagues.

According to Steelcase Inc., 40% of employees waste up to 30 minutes a day looking for meeting space. And with most employees attending 62 meetings per month, that’s a lot of valuable time lost! Wayfinding tools show employees what rooms are available now, when the room is booked, and what amenities and technologies are available per room. When employers make it simple for employees to find the type of space they need, it not only improves the employee’s overall experience in the workplace, but allows them to be more productive with their time.

In fact, according to CBRE’s 2017 Americas Occupier Survey, 53% of organizations name “promoting collaboration” as the main driver for their workplace strategy. To collaborate effectively, employees not only need the right resources but also must be able to find their fellow co-workers quickly and easily. Wayfinding tools simplify locating a colleague, and contacting them, by pulling in the employee directory. It’s as simple as searching for the person you need and clicking “call” or “email” to be instantly connected, making each collaborative session more efficient and effective.

To learn more about how wayfinding addresses these issues, watch our video…

[Admin: This post is related to the 04.13.17 post about the impact of IWMS 2.0 on today’s workplace, and the 05.17.16 post about the rising use of meeting rooms (and collaborative overload). To see other related posts, use the Serraview tag.]

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Registering for the free FM user group event at Topgolf (Jul 2017)


Event: July 27, 2017, 12:00 PM to 8:00 PM Pacific Time (Topgolf in Roseville, CA)

I want to invite you to a free one-day Facilities Management event at Topgolf in Roseville, CA, outside of Sacramento, CA. Whether you are an IBM TRIRIGA or IBM Maximo user, these sessions will provide you with best practices to implement into your organization. Session topics include:

  • Using Projects to Assemble Financial Data
  • Making the Most of Key Performance Indicators to Measure What Matters
  • Using Facility Condition Assessment to Manage Your Assets & Maintenance Budgets
  • Capturing Required Inspection Data Electronically to Ensure Organizational Compliance
  • Asking the Experts
  • Networking Made Easy with Topgolf

This event has a limited number of seats so first come first served! Please RSVP here. Download the PDF agenda here. If you have any questions, please reach out to us at events@minimaximousergroup.com.

[Admin: This post is related to the 02.06.15 post about exploring the TRIRIGA user group community. To see other related posts, use the Community tag.]

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Joining the IBM TRIRIGA UKI user group community (May 2017)


Meeting: Tuesday, May 9, 2017, 9:30 AM to 03:15 PM (London)

The next IBM TRIRIGA UK & Ireland (UKI) User Group meeting is coming up on Tuesday, May 9, 2017! Save the date with these agenda and registration links.

Once again, it will be at the IBM Southbank offices (although the User Group committee is hoping to spread their wings for the autumn meeting). In a big step forward, we will be joining up with our colleagues at the Maximo User Group for the keynote address. Bringing the two groups together will allow us to share a high-profile keynote speaker, and then break out into our own sessions for both TRIRIGA and Maximo. Of course, you then have a great opportunity to mingle with the Maximo delegates over coffee and lunch.

So, are you a TRIRIGA user or partner in the UK or Ireland? Not a member of the IBM TRIRIGA UKI User Group Community yet? It’s easy to join this great community here. Here are some of the benefits to joining the IBM TRIRIGA UKI User Group:

  • Access to the latest product information from IBM
  • Face-to-face user group meetings
  • Networking with like-minded professionals

The User Group committee will be trying something fresh, namely one breakout stream will be a Q&A around WebSphere. Designed more for technical support staff, this will be a chance to meet an expert and raise your questions in an informal environment. There will be a newsletter sent out soon. So, why not register now and get further details in the newsletter? We hope you will join this great community and hope to see you at the meeting in Southbank on May 9th!

[Admin: This post is related to the 11.08.16 post about the November 2016 meeting, and the 11.20.15 post about the December 2015 meeting, and the 02.06.15 post about exploring the TRIRIGA user group community.]

[Admin: The same article is also posted in the Asset Management blog.]

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Why does Outlook add-in connect to server when opening meeting?


When opening any meeting in the Microsoft Outlook calendar, the TRIRIGA Reserve Outlook add-in will connect to the TRIRIGA server and send a small package.

This happens regardless of whether the meeting was created with the TRIRIGA add-in or not. When opening an appointment (which has no participants, in contrast to a meeting), there is no connection to the TRIRIGA server. It can be reproduced by opening Fiddler, opening Outlook, and then opening any item in the calendar that has participants (i.e. a meeting).

The consequence of this is that a session is opened for the user on the TRIRIGA server, taking up capacity on the server, thereby reducing the number of real users that the system can support. Has anyone else noticed this behavior? Can it be changed through configuration?

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FM:Systems & Planon can help universities optimize their space


FM:Systems: Universities Should Treat Their Space as a Strategic Asset

When it comes to talking about cost reduction in terms of space on university campuses, we really need to focus on two primary elements that can provide us with opportunities for reducing costs. The first strategy is to maximize the capacity of your existing space portfolio, and second would be increasing the utilization of the spaces that you already have in your physical space inventory.

  • Maximize the capacity of your existing space: The most common and simplest method of affecting capacity is to use a different method of arranging the spaces you currently have. This could be as easy as rearranging the existing furniture, supplementing it, or removing some to convert it from, for instance, classroom style to theatre seating…
  • Analyze the utilization of your existing space: A second approach can happen when you begin to analyze the utilization of your existing space, and plan for and schedule how you will increase the utilization of all your spaces, by maximizing the amount of time that they are used on a daily basis…

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Planon: Avoid Investing Blindly in Building Expansion

Universities often struggle to absorb the intake of new students, partly because of a drastic shortage of teaching space. At least, this is the picture universities themselves paint. However, is this really the case? Or could the problem be eased significantly by optimising the occupancy of the available space and facilities? In practice, a real estate manager or building owner can resolve three problems by making the best possible use of space.

  • 1. Inefficient occupancy of areas: Many organisations share the same challenge as universities – they need more space. An interesting fact in itself, because in many cases, they may have enough floor space without actually realising it. It could be that space just hasn’t been used efficiently…
  • 2. Wasting company resources: When a real estate manager or building owner has clear insight into the occupancy of areas, he might then decide that he needs to either expand his existing premises or invest in new real estate. That investment could be substantial and incur a long lead time…
  • 3. Improving the user experience: A third point is the user experience, as this can also benefit from space optimisation. Let’s stay with the example of universities. Frustration may set in when students and teachers have to spend considerable time looking for a free workplace or when they encounter double-booked meeting rooms…

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Joining the IBM TRIRIGA UK user group community (Nov 2016)


Meeting: Tuesday, November 29, 2016, 10:30 AM to 02:30 PM (London)

Are you a TRIRIGA user or partner in the UK? Not a member of the IBM TRIRIGA UK User Group community yet? It’s easy to join this great community here. Why should I join this community, you may wonder? Well, the purpose of this group is to share information and experiences, to leverage our position with IBM, and to facilitate communication with IBM. Here are some of the benefits to joining the IBM TRIRIGA UK User Group:

  • Access to the latest product information from IBM
  • Face-to-face user group meetings
  • Networking with like-minded professionals

There is a user group meeting coming up on Tuesday, November 29, 2016 at the IBM Southbank offices. The agenda includes a case study by Marks & Spencer, the TRIRIGA roadmap, and other sessions you don’t want to miss! The link to register and view the full agenda is here. We hope you will join this great community and hope to see you at the meeting in Southbank on the 29th!

[Admin: This post is related to the 11.20.15 post about the December 2015 meeting.]

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